Collaboration and Innovation Hubs

Collaboration and Innovation hubs offered by Oak Barrel Software, each designed to enhance collaboration and streamline processes within the food manufacturing industry:

Supplier, Distributor and Agent Processes Collaboration Hub (Material SpecSafe)

Purpose: Facilitates seamless collaboration among Suppliers, Distributors and Agents.

Business Processes:

Material Specifications (including GS1 and and PIF)s
Packaging Specifications
Audits
Supplier Onboarding
SCAR and Complaints
RFI

Stronger Relationships:

Establishes stronger relationships between buyers and suppliers

Manufacturing and Quality Collaboration Hub (Operational SpecSafe)

Purpose: Facilitates seamless collaboration among Operations, Quality, Toller, Co-packer, and Contract Manufacturer stakeholders.

Business Processes:

Recipes and Build Sheets
Operational Specifications
Non Conformance
Sanitary Audits
Corrective Actions

Features:

Standard and Configurable Templates and Workflows: minimize implementation leadtimes

Benefits: Enables efficient collaboration across Operational processes. Streamlines data exchange, automates.

Customer and PIM Collaboration Hub (Product SpecSafe)

Purpose: Facilitates seamless collaboration among Sales, Customer Service, Customers, Retailers, and Distributors. Synchronizes the Publishing of Product Information to multiple destinations and recipients .

Business Processes:

Product Specifications and PIFs
Customer Product Specifications
Samples
Customer Document Managements
Complaints
RFI

Benefits:

Facilitates collaboration throughout the product lifecycle.
Supports data exchange and review.

Research & Development Hub (Collaborate Confidently and Securely)

Purpose : Facilitates seamless collaboration among Researchers, Product Developers Contract Labs, Artwork and Design Houses.

Business Processes:

FG Specifications
Artwork Requests
Product Builds
Recipes

Benefits : Fosters innovation by providing a secure collaborative space for ideation, research, and development.

All Hubs Feature:

Standard and Configurable Templates and Workflows: Minimizes implementation cost and lead-times

Context-Based Content: Provides intelligent templates with relevant factors to improve accuracy and compliance.

Visibility and Compliance: Simplifies interactions, enhances visibility, and ensures comprehensive supplier compliance data.

These collaboration hubs empower users to work together seamlessly, exchange critical information, and drive continuous innovation. Whether it’s supplier compliance, operational efficiency, or product innovation, Oak Barrel Software’s collaborative and integrative ecosystem ensures that all stakeholders thrive in the digital landscape

Digital Business Mandates

Minimized cycle-times

Improved efficiency

Enhanced risk-management

Improved quality

Eliminate re-entry

Eliminate manual recertification

Eliminate redundant documents

From Ad-hoc Communication to Partnering

Ad-hoc Communication

Paper based, redundant and error-prone process

Collaborate
(Data and Documents)

Work with Suppliers to collect data and documents in the cloud

Automate
(Recertify)

Automate Documents Specification and Supplier Updates

Mitigate
(Risk)

Detect risks based on supplier responses, manage nonconformance/auditing

Integrate
(Partner)

Integrate tools to Improve Supplier Productivity and make it a win/win situation

Features and Benefits

Features and Benefits of SpecSafe

1. Context Based Content Improves Accuracy and Compliance

Effective collaboration requires a cloud based application designed to aid entry of only relevant information and documents

Intelligent templates sorted by Category, Region and Customer

Automated notification and cloud based entry, with validation and lists; improved collaboration

Approved content and documents with expiration dates eliminate entry and minimize error

2. Immediate Value to the Enterprise

Accurate, timely and compliant information improves confidence and innovation

R&D, quality, compliance, sourcing & operations – all work off the same data and version of documents

All published information is created from accurate, complete and updated data

Version and document storage management eliminates the risk of redundant and obsolete documents

3. Automated Recertification and Data Reviews

Automated Recertification Management improves productivity and minimizes risks of missing documents or FMA/BRC data obsolescence

Rules based expiration date and review processes manage recertification

Automated notification and cloud based updates of data and documents upsurge supplier productivity

Approved content and documents with expiration dates eliminate entry and minimizes error

4. Supplier Screening, Audits and Non-conformance

Material Spec Safe facilitates audits for compliance and incrementally improves risk mitigation and non-conformance management.

Preliminary or follow-up supplier screening can minimize risks

According to risk analysis, Cloud based internal or 3rd party audits can be used to mitigate risks

Automated nonconformance management reduces compliance and quality risks

5. Partnering to Improve PLM Productivity

Avoid re-entering product information into multiple portals with cloud based applications, networks and integration to PLM.

SpecSafe creates Requests with existing data and documents to minimize entry requirements

Completed requests are approved or corrected, and imported to PLM

Self-service recertification and later reminders ensure information is accurate, up to date and complete

Versioning & Automated Recertification

Eliminates the need for multiple shared directories and serves as a single Source of the Truth. Significantly reduces the risk of improper storage and erroneous usage of documents due to manual storing by multiple people. Significantly reduces the risk of improper storage and erroneous usage of documents due to manual storing by multiple people